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Hugo Housing Authority
Executive Director
DEFINITION:
- Under policy direction, serves as the Director and directs the activities and operation of all divisions; advises and assists the Housing Authority Board of Commissioners in the conduct of Authority business; provides administration oversight to the operational and policy functions of the agency; coordinates agency business with various programs, officials, outside agencies and the community; provides a variety of other responsible and complex administrative support to the Board of Commissioners; performs other related duties as required.
DISTINGUISHING CHARACTERISTICS:
- The Executive Director serves as the Chief Administrative Officer for the Housing Authority and is responsible for overseeing the planning direction and implementation of all programs and policies of the agency, and ensuring the efficient and effective administration and execution of all agency business.
ESSENTIAL FUNCTIONS:
- Accepts full responsibility for all housing Authority activities, programs and services including directing the development and implementation of goals, objectives, policies and procedures; ensures that established goals and priorities are achieved.
- Provides advice and consultation to the Board of Commissioners on the development and implementation of agency programs, policies and services; directs and participates in the preparation, presentation and administration of the Authority budget; prepares long-term capital improvement and services plans, and provides recommendations for their financing.
- Examines programs, systems and procedures and proposes improvements and simplifications; conducts continuous research on administrative practices and recommends improvements to enhance productivity, increase organizational effectiveness, ensure economy of operations and improve agency services.
- Coordinates and reviews the preparation of the agenda and supporting information for the Board of Directors meetings; confers with legal counsel relative to agenda issues; prepares and submits administrative and financial reports; keep the Board of Commissioners advised of financial conditions, programs activities and accomplishments and the presents and future needs of the agency.
- Oversees financial record maintenance and reporting; ensures proper development and administration of grant and subvention funding; prepares leases and agreements with other agencies; assumes responsibility for the development, maintenance and improvement of Housing Authority property, buildings and facilities; establishes and administers tenant relations programs; performs public relations duties, and prepares and issues press and articles.
- Supervises, motivates and provides training for all agency staff; administers and maintains the agency personnel system, including employment procedures, grievances, affirmative action and employer-employee relations; oversees negotiations with bargaining group; oversees the selection, training and evaluation programs for all agency personnel; identifies and resolves staff deficiencies; executes disciplinary or termination procedures where required.
- Performs all duties as may be prescribed by Board of Commissioners action; directs and implements the policies, procedures and programs adopted by the Board; assembles pertinent information, resources and work teams necessary to support a positive and productive working environment; coordinates agency programs and activities with other governmental agencies, outside organizations, outside organizations and the community.
- Represents the Authority in professional and community meetings; stays current on issues relative to housing program administration and services delivery responsibilities; responds to and resolves sensitive and complex community and organizational inquiries and complaints.
- Establishes positive working relationships with representatives of community organizations, other governmental agencies and associations, Authority management and staff, client and the public.
EDUCATION AND/OR EXPERIENCE:
- Any combination of education and experience that has provided the knowledge, skills and abilities necessary for the Executive Director. A typical way of obtaining the required qualifications is to possess the equivalent of five years of increasingly responsible management or administrative experience in a public or private agency, including the responsibility for development and implementation of programs, budgets and administrative operations. A Bachelor’s degree in public administration, business administration, or a related field is preferred. Experience in property management or housing is a plus.
KNOWLEDGE, ABILITIES AND SKILLS:
- Knowledge of modern principles and techniques of public agency administration, organizational and operation; methods and techniques of supervision, training and motivation; principles and practices of program and budget development, administration, evaluation and control; principles of effective public relations and inter-relationships with community groups, outside agencies, clients and public; applicable federal, state and local laws rule and regulations; current trends in social and economic conditions; diverse cultures, dynamics and issues associated with rural area with a diverse population; modern office procedures and equipment, including a computer and applicable software; occupational hazards and standard safety practices.
- Ability to provide effective leadership and coordinate the activities of a complex agency; analyze, interpret, summarize and present administrative and technical information and data in an effective manner; analyze complex issues, evaluate alternatives, and reach sound conclusions and adopt an effective course of action. Effectively represent the agency to representatives of community organizations, other governmental agencies and associations. Effective management of staff, clients and public. Select, supervise, motivate, train and evaluate staff. Facilitate group participation and consensus building. Communicate clearly and concisely both orally and written. Maintain effective working relationship.
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